The Examination Officer plays a pivotal role in NA College in the administration, management and conducting of examinations.
Key Responsibilities specific to role:
- Liaising with a wide range of internal and external stakeholders, including students, Heads of Departments, teachers, reception staff, site staff, IT staff and awarding organisations
- Being aware of examination changes each academic year
- Co-ordinating invigilators. This includes training new invigilators and updating existing invigilators on rules and regulation changes on an annual basis as well as participating in invigilation.
- Updating examination-related policies
- Managing the examination entry process, including gathering information from teaching staff to ensure that students’ examination entries are made correctly and on time, making amendments/withdrawals etc.
- Managing the examination preparation process. This includes preparing examination timetables for students and staff; creating seating plans for each examination room; briefing candidates, and staff; receiving, checking and securely storing confidential examination materials; administering internal assessment etc.
- Supporting the process relating to access arrangements (for example; making applications, rooming, training invigilators, managing emergency access arrangements etc.)
- Managing examination days in accordance with awarding body regulations, including preparing for each exam day, starting an examination, dealing with emergencies, irregularities and malpractice, ending the examination, collecting the examination scripts and packing and dispatching examination scripts
- Contingency planning
- Managing examination results. This includes accessing results electronically/downloading results from awarding body secure sites and preparing for results to be disseminated to each student/candidate
- Dealing with requests and administering post-results services
- Issuing examination certificates
Person Specification
| Knowledge, Skills and Abilities | E- Essential D – Desirable |
| Good organisational and planning skills | E |
| Ability to plan and manage own workload and meet deadlines | E |
| Assist the team to achieve deadlines | E |
| Excellent communication skills, oral and written | E |
| Meticulous attention to detail | E |
| Knowledge of ESFA funding rules across all contracts | E |
| Conscientious and autonomous self-starter with the ability to plan and prioritise own workload, manage time effectively, function well under pressure and meet challenging deadlines. | E |
| Strong administration and organisational skills | E |
| Ability to inspire and motivate others to achieve outstanding practices | E |
| Self- Awareness, self-confidence and the ability to accurately self-assess and reflect constructively on own behaviour and impact | E |
| Good numeracy, literacy and IT skills. An intermediate level of understanding of MS office applications desirable. | E |
| Ability to work as part of a team | E |
| Ability to work under pressure | E |
| Creative and innovative with the ability to change role to suit NA College requirements and changing environment | E |
| Knowledge of Ofsted criteria (EIF) and expectations | D |
| Attitude/Disposition | |
| NA College is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect staff to share this commitment | E |
| Target driven and committed to achieving excellence through continuous improvement | E |
| Willing to undertake new learning and personal development | E |
| Flexibility and readiness to adapt to changing circumstances and work to meet changing requirements and new ideas | E |
| Have a friendly and humorous disposition to fit the culture of NA College | E |
| Be prepared to travel across the region (some national travel may be required) | E |
| Other Requirements | |
| Able to obtain a satisfactory DBS clearance | E |
| Holder of a valid driving license or equivalent | E |
| Ability to work flexibly to meet NA College requirements. | E |
